renting a conference room for a day

Whether you have a physical office or run your business virtually, there are a number of reasons you may need to rent a conference room for a day.

Not every business has the space needed for a group of several people to meet, and meeting room rental offers a way to have a professional space that’s ready to go for an important event, meeting, or training and that gives you the space you need.

Companies rent meeting rooms for all types of reasons. These can include not wanting to rent/buy additional chairs or AV equipment for a presentation and having a more comfortable or convenient meeting location.

The ability to choose flexible meeting space in the McLean, VA area greatly expands a company’s capabilities, allowing them to think “outside the box” when it comes to client events, sales presentations, and employee events.

Here are several reasons you may need to rent a conference room for a day (or more!).

Large Client Meeting

You don’t want to be limited in the number of clients you can meet with by a small conference room at your office. Important meetings can include multiple people on both sides and having the space to comfortably accommodate everyone is important.

If people are crowded into a small space, it’s uncomfortable and could impact how your business negotiations end up going.

Larger Space with Ability to Meet Safely (socially distanced)

The coronavirus pandemic has caused many businesses to move to virtual meetings while they figure out the best way to meet safely. But did you know that a majority of people actually prefer in-person meetings?

A survey of over 1,000 conference participants across the U.S. found that 72% of them preferred meeting in person to meeting over video call.

Meeting room rental can offer you a larger space for safe in-person meetings. You can have enough room for social distancing, allowing you that personal connection that you can’t get from a virtual meeting, but in a safe way.

Employee Training

Employee training events are another reason why you may want to rent a conference room for a day.

Whether you’re training on a specific skill, teaching employees a new technology, or doing important cybersecurity training, doing the training in another space than just at their desks can improve retention. It can also foster comradery at the same time.

Tysons Office Suites offers training rooms rental for small, medium, or large training groups.

Customer Events

Customer events can help you gain new business and foster long-term client relationships.

If you’re working virtually or have a smaller office, you may not even consider the ability to have a customer conference or new product release event because you lack the space.

Using flexible meeting space rental can expand your marketing and customer outreach activities by offering you more possibilities for interactions.

Vendor Onboarding

Some companies have specific instructions for vendors that work with them, such as how to prepare PO’s and invoices, how shipments are to be labeled, and health and safety rules.

If you just hope a vendor reads your manual, you can end up having to go one-by-one to fix mistakes. You can avoid confusion about your vendor rules by holding a vendor onboarding training for several vendors at once.

Renting a flexible conference room space allows you to go through a day of training to ensure vendors completely grasp your procedures. The experience can also strengthen your vendor relationships.

Audio/Visual Presentations

If you need to give an audio/visual presentation at a meeting, having to purchase a TV and projector can cost much more than meeting room rental that includes both pieces of equipment.

Tysons Office Suites has smart TVs and projectors on-site, as well as high-speed internet. All you have to do is come, and everything is there and ready to go for your meeting.

Need for a Convenient Location

Not every business has a convenient location for hosting a business meeting. This can result in attendees not showing up or arriving in a poor mood after sitting in traffic during a long commute.

By choosing a conference room rental that is conveniently located next to major area landmarks and that is next to the metro can make for a much more convenient experience for all attendees.

Our flexible meeting space is located next to Tysons Galleria and Tysons Corner and Greensboro metro stations. We offer free shuttle service to Tysons metro station and also have plenty of on-site parking.

Rent a Conference Room for a Day with Tysons Office Suites

The next time you need a little more space for that event, meeting, or training, come to Tysons Office Suites. We offer great on-site amenities plus several different room sizes to fit your needs.

Contact us today to rent a conference room for your next meeting. Call 703-288-4001 or request a quote online.

Written by : Tazeen Ahmad

Subscribe To Our Newsletter

    Leave A Comment