The ability to run a business and have a “real business address” through a virtual address service makes virtual offices attractive for many entrepreneurs.
A virtual office can lend an air of credibility for a new startup business that’s being run from home by giving you a real business address to use for your company on your website and in your communications.
Due to the recent COVID-19 pandemic, there are many companies cutting costs by eliminating as much overhead as possible. For many, a virtual office can give them a way to lower costs by working from home but still have a “corporate face” on a company through the virtual address service.
It’s not just startups or small businesses that are taking advantage of virtual office services. It’s estimated that within three years, 35% of larger corporations will use this service for “flexible real estate.”
Virtual offices allow corporations to put down a base of operations in an area for a limited period of time and stay flexible in uncertain economic times.
What’s Typically Included with Virtual Adresses?
What are you getting by using a virtual office instead of just keeping all your operations out of your home?
This can vary according to the services you need. Most virtual office spaces will give you a variety of options so you can choose the level of service you want and can level up when you need to.
Typical services included are:
- A business address to use for your company
- Mail handling services
- Business phone line answered by a live receptionist
- Limited access to meeting rooms
But just like any type of business decision, there are both advantages and disadvantages to using a virtual office for your business.
What are the Advantages & Disadvantages of Using a Virtual Office?
For some business owners, a virtual office may be just what they’re looking for, but for others it may not be a good fit. It just depends upon the type of business you have and your interaction with your customers.
It’s smart to go in eyes wide open to any business decision, so here are some of the pros and cons you’ll want to consider when deciding whether or not to use a virtual address service for your company.
Pros of Virtual Addresses
Adds Legitimacy for Less Cost
Having a prestigious office address to put on your website, invoices, and letterhead adds legitimacy to your business but costs much less than having to rent a physical office space.
You’re able to present your company to potential customers in a better light than if you just used a home address or PO Box. Plus, you can have a live receptionist answering your business lines.
Provides Security to You and Your Family
If you mail products or literature to customers from your home address, someone can easily look that up on Google and see it’s residential. That not only can make someone take your business less seriously, it could potentially put your family in an awkward situation if an unhappy customer showed up at your door.
A virtual office gives you a layer of separation between your home and your business that acts as an important safety net.
Gives You Freedom to Work
If you’re having to answer calls all day as your own receptionist, it can keep you from getting any traction on important work. Clients may also wonder why “the boss” is answering the phone.
Having a live receptionist answer your business line and send you the phone messages allows you to work uninterrupted and also puts a professional face on the company to callers.
Cons of a Virtual Address
It Can Be Difficult to Meet Same Day
If you have a client that wants to have a meeting with you in “a couple of hours,” the logistics can be difficult when you’re working from home and using a virtual office address for your business.
Meeting rooms typically need to be scheduled in advance, though you can sometimes get lucky. But it may not always be possible to meet someone without advance notice if you don’t have a physical office of your own.
There Can Be a Disconnect that Makes Clients Suspicious
Unless you’ve told them otherwise, people that call your office typically believe that when they call your virtual office phone line that they’re calling your company’s actual office.
So, if they get to know the receptionist answering the line better than you do, it can seem strange when they ask you “How is Jane doing?” and you aren’t sure who that is.
If you’re not careful and don’t get to know the virtual office support team, it can cause some disconnects like that which may make clients more suspicious of you.
It Can Be Difficult to Keep a “Team Feeling” at Your Company
If you and your employees all work virtually and you use a virtual office instead of a physical one, it can be difficult to keep everyone connected in the same way.
Unless you have communication tools like video meetings and team messaging in place, people can feel isolated and it can be difficult to foster that same sense of team that people get when they work side-by-side.
Get a Virtual Office That Gives You More
From our community member network to meeting room access, Tysons Office Suites offers virtual office packages to give you the support you need for running your business affordably.
Contact us today to get a quote on your very own professional office address. Call 703-288-4001 or request a quote online.