virtual business

You can now easily have a virtual business that runs in a virtual office just as efficiently as one with a physical office. Even multinationals like Automattic, a global company with 930 staff, have chosen to ditch their office and run completely virtually. When they need to bring people together for special in-person meetings, they simply rent by-the-day conference room space. 

Did you know that when you call Apple for help with your computer or U-Haul to make a reservation, you’re speaking with someone from their home? While these two companies aren’t completely virtual, the fact that they outsource their customer support department, shows you just how far technology has come.

One thing the pandemic has shown everyone is that not only can companies be run virtually without losing the ability to thrive and grow, a virtual office can be done with far less overhead.

Some of the benefits of a virtual business include:

  • No physical office space rent to pay
  • Increased worker productivity due to fewer distractions
  • Improved morale and work/life balance
  • Fewer sick/personal days taken off
  • Is more sustainable (no daily commutes)
  • Both employees and companies save money 

Employees can save an average of $5,000 to $8,000 a year working from home full time, and companies can save $22,000/year per employee.

What Do You Need to Run Your Virtual Business?

There are a few key items you should have in place that will allow you to run a virtual business smoothly and one that is just as successful as those with a physical office.

Virtual Mailbox & Professional Address

The first thing you’ll want to take care of is getting a professional virtual office address for your company. You don’t want to use your home address for a couple of reasons.

One, you don’t want someone showing up at your door expecting an office and not realizing your business is virtual. Two, if people look your business address up on Google Street View, you want them to see a professional office building.

Tysons Office Suites offers a virtual mailbox with an office address you can use that goes to a real physical building (not a P.O Box). This gives your office a professional address for a very small price, and you can even rent conference rooms or day offices for important meetings at the same address. 

You get mail handling service with your virtual mailbox and are notified by email in real-time if you have incoming business mail. You can choose to pick it up in person or have it mailed to your home.

Virtual Receptionist

When you have a virtual receptionist answering your calls, callers get the same professional experience they would have if your business was in a physical location. Virtual receptionist services free you from having to answer calls yourself while trying to work and ensure that all messages are coming into a centralized place.

Team Collaboration Software

It’s important to give the team at your virtual business a virtual office space where they can connect during the workday. Using a software like Microsoft 365 or G Suite provides tools like online chat, presence indicators, video calling, and the ability to co-author documents.

Virtual work hubs like Microsoft Teams can keep everyone connected and interacting efficiently, just as if they were in the same physical space.

VoIP Phone System

A VoIP phone system gives employees the ability to make outgoing calls on a company line so customers will see your caller ID. This is less confusing to customers and more professional than having employees use their personal cell phones to make outgoing calls. 

Employees can each have their own extension, just like with a landline PBX system.

Office Space Rental

If you don’t have a plan for in-person meetings when running a virtual business, it can be awkward when a client proposes a meeting, and you have to pause and then suggest a Starbucks.

If you have a relationship with a meeting and office space rental company, you always have a “go to” when you need to schedule in-person meetings.

At Tysons Office Suites, we offer day office rental by the hour or day, plus small or large meeting room rentals. This makes it easy for your virtual business to have an in-person place to meet anytime, eliminating that awkward pause when a client wants to have an impromptu face-to-face.

Virtual Business Cybersecurity 

Cybersecurity is just as important when you have a virtual business as when you work from a physical office. It just looks a little different because you have your team spread out over multiple places using home networks.

Some of the virtual business cybersecurity protocols to put in place include:

  • Business VPN
  • Device protections (antivirus, web filtering)
  • Email filtering for spam and phishing
  • Endpoint device management
  • Cloud access security

Let Tysons Office Suites Help You Run Your Virtual Business Professionally  

From a virtual mailbox to a virtual receptionist to a professional office address, Tysons Office Suites has multiple services that can help you run your virtual business more effectively.

Contact us today to sign up for a virtual office plan of your choice. Call 703-288-4001 or request a quote online.

Written by : Tazeen Ahmad

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